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How to Comply with Web Accessibility Requirements

Since 23rd September 2020, all websites created before 23 September 2018, need to comply with accessibility requirements (Equality Act 2010). All public sector organisations, local governments, charities are legally required to make their websites accessible for people of all abilities. A website that satisfies more visitors is good practice for commercial websites too, showing due care and consideration builds respect among your current and prospect clients. Respect leads to loyalty.

What Does Web Accessibility Mean and How Do Organisations Comply?

Web accessibility focuses on making digital services accessible to individuals with visual, hearing, mobility and cognitive impairments. Comprehensive and globally-recognised standards are available; they are known as the W3C Standards of Accessibility.

As an example, someone with impaired vision might use a screen reader (software that lets a user navigate a website and ‘reads out’ the content). It doesn’t mean that websites need to have text size or background adjustments options built-in. It means that the structure of a website and elements (pictures, text, documents etc) need to meet accessibility requirements.

The W3C Standards focus on what is required to make your website content perceivable, operable, understandable and robust.

The standards include:

  • Ensuring every feature is useable if the text size is increased to 200%
  • Using website code that is readable by assisted technologies
  • Providing transcripts for audio and visual media
  • Written content is in plain English – avoiding acronyms and abbreviations
  • Using clear labels, contrasting colours and intuitive navigation

Ideally, a commitment to these standards should be part of every website build project. For now, it is only a legal requirement for government organisations and charities.

Good Practice

With a focus on good practice, our websites are built to comply with basic W3C Standards. We run accessibility tests before publishing. This is as a standard procedure, along with testing for broken links, website loading speed and compatibility with various web browsers and screen sizes.

To maintain compliance, there are a few tips that we can offer website administrators.

Accessibility Tips for Website Admins 

  1. With every new media file that you publish, remember to add a meaningful Title and Alt text, as well as a simple description of what it is in the picture, video, graphic or document (attachment 1)
  2. If possible, avoid publishing Word documents and pdfs – if you must publish .docx or .pdf then make sure the file is accessible. Microsoft Word has accessibility testing built-in – run it and follow automated prompts before saving and uploading to the website. (attachment 2)
  3. Publish an Accessibility Statement on your website.

Accessibility Statement Page

When writing an Accessibility Statement, it is important to show awareness of the requirements, to evidence improvements made and to provide a contact where any accessibility issues can be reported. Our suggested layout would be:

  1. An Introduction to using the website
  2. The date of accessibility testing
  3. The method or tools used
  4. Your commitment – what you have done and are planning to do
  5. Contact – how to report accessibility issues

Web Accessibility Evaluation Tools

WAVE is a suite of evaluation tools that helps authors make their web content more accessible to individuals with impairments.

Accessibility Insights is a tool to review your existing website. This will list issues which you can work to address. You may not have the resources to resolve every issue immediately. To comply with the legal requirements, you need to acknowledge the issues, take reasonable steps to improve the site and list planned actions.

Take Action to Improve Website Accessibility

Rather than seeing this as another task, we advise that you view it as an opportunity to extend your reach. Improving website accessibility will help you to engage with more people and that has got to be good for business.

Examples of Accessibility Statement

http://www.haltonvillagenews.co.uk/accessibility
https://schooltravelplanning.com/accesibility

Attachment 1 – Showing the Alt text, Title and Description boxes that explain what is in the image

WP media meta data

 

Attachment 2 – Showing the Check Accessibility option for Word documents.

MS Word accessibility tool

We can help with Web Accessibility compliance. Contact office@frameworkdigital.co.uk

To use the Office 365 delist portal to remove yourself from the blocked senders list

  1. In a web browser, go to https://sender.office.com.
  2. Follow the instructions on the page. Ensure that you use the email address to which the error message was sent, and the IP address that is specified in the error message. You can only enter one email address and one IP address per visit.
  3. Click Submit.
  4. Click the confirmation link in the email sent to you by the delisting portal.This brings you back to the delist portal.

In the delist portal, click Delist IP.After the IP address is removed from the blocked senders list, email messages from that IP address will be delivered to recipients who use Office 365. So, make sure you’re confident that email sent from that IP address won’t be abusive or malicious; otherwise, the IP address might be blocked again.

Note

It may take up to 24 hours or results can vary widely before restrictions are removed.

The portal sends an email to the email address that you supply. The email will look something like the following:

Screenshot of email received when you submit a request through the delist portal

This article is about our web design and development process that we suggest to follow when rethinking a web design project.

Follow the instructions if you need to remove the address from the Facebook business page.

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